Duties and Responsibilities

•       Manages Co-Lead Pastor’s calendars, functioning as the primary contact person for their meetings and other schedule commitments.
•       Receives and directs telephone calls for the Co-Lead Pastors' office.
•       Manages all forms of correspondence including voicemail, email, and regular mail.
•       Plans and organizes meetings at First UMC and/or offsite on behalf of the Co-Lead Pastors and coordinates logistics (room setup, materials, catering, and travel).
•       Prepares agendas for meetings, captures meeting minutes, and distributes appropriately
•       Setups and maintains digital and paper filing systems as needed to ensure easy access to important information.
•       Assists with the development of an annual departmental budget and manage spending of budget for Co-Lead Pastors.
•       Gathers information for projects and prepares reports as required for various needs (i.e. mileage, credit card, charge conference, end of year report, etc.)
•       Communicates on behalf of the Co-Lead Pastors' behalf both internally and externally.
•       Other administrative duties as requested. 

Qualifications

Education - An Associate’s Degree or other advanced degree preferred.

Specialized knowledge - Must have strong working knowledge of office equipment such as copiers/fax/Computers/folding machine/postage machine.  Advanced knowledge of Microsoft Office, Word, Publisher, Excel and mail merge features required. Advanced knowledge of Shelby (membership database software), and Adobe Creative Suite (InDesign) preferred.

Skills and Abilities - Very strong written and verbal communication are required.  Must be able to handle constantly changing work flows with interruptions and be able to get back on task quickly.  Must possess the ability to handle multiple tasks at one time. 

Personal Characteristics - Must demonstrate proper etiquette for office atmosphere and exceptional telephone skills.  Quality-oriented administrator expected to produce professional work.  Must be approachable and a good listener and communicator with ability to exercise discretion and maintain confidentiality.  Must have high standard of ethics and be welcoming to all.

Professional certification- None required, however a willingness to participate in continuing education classes and seminars is preferable.

Experience required - 2-5 years of administrative experience would be preferable.

Environment

• Normal business office environment.
• Ability to sit in artificial light for extended periods of time.

Physical requirements/Essential Functions

      Operation of a Personal Computer and viewing information on a monitor.

      Must be able to sit for many hours each day.

      Must be able to communicate via telephone and possess dexterity to include filing document, reaching, and bending.

      May be required to stand for extended periods of time.

      Ability to lift or carry up to 20 pounds

      Ability to speak English, express ideas and have difficult conversations in person and over the phone

      Ability to listen and comprehend speech.

      Ability to problem solve, make decisions, interpret data and information, read, write, and organize information in an orderly manner.

Direct reports

To apply, send resume and cover letter to justin.lowe@fumcgastonia.org.